Solutions
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Security requires change at each stage of the Lifecycle of Senstivie Email Information. Different threats exist and appropriate controls are required Looking at the different stages allows us to see what a regulation says about data each step of the way.
Self-Assessment: Is E-mail a Source of Unmanaged Liability in Your Organization?
- Do your employees use e-mail to negotiate, enter into, or maintain buisness relationsjips with clients, customers, vendors, or service providers?
- Is e-mail used regularly by your staff to communicate with customers or clietns?
- Are spreadsheets, word-processing documents, and other business-related content routinly incorporated into or attached to e-mail by employees?
- Do employees communicate with executives, supervisors, or the human resources department via email?
- Do employees purchase services or products on behalf of the organization via email?
- Does the organization communcate with lawyers or accountants via email?
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Taking a Holistic Approach to Email Risk Managment
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Creation
Each digital asset has a point of creation. This may be sensitive or other confidential client information, financial records, agreements, competitor analysys, health records, trade secrets, patents, plans, or other identifiable information. These assets needs to be classified and used according to polices that govern this type of data. more about (more ..)
Application
Most senstive digital information is in the form of email. The asset owner or regulations may restrict access to this information by stating who may view, change, or delete it. (more..)
Transfer
This is the vehicle for transporting data over the Internet, between organizations, internally, wirelessly, and other forms. Generally, this refers to the networks and areas where certain assets can be transmitted, as well as the type of security that may be used to restrict access while in transit and at rest. (more..)
Storage
While in use, data is stored. Many of the assets we use in day-to-day business are stored in data centers, but not solely. Data may be on laptops, mobile devices, or applications used by clients and partners. Data is stored in many locations that need to be protected from unauthorized usage and theft. (more..)
Archive & Retention
Much of the data that comes from communications involving sensitive information is saved for longer periods of time in accordance with regulations and internal policies. The process of archiving, securing archived data and maintaining data in a state that is discoverable and retrievable becomes a concern as data ages. (more..)
Disposal
Some data must be maintained for seven years, some for 99 years. But at some point, most data should be destroyed. Disposal is governed by policy, covering the liabilities associated with data that later may be in question. This state of the data lifecycle introduces some of the greatest risk and liability. (more..)
